The Spray Polyurethane Foam Alliance (SPFA) is at all times committed to maintaining the security of its confidential and proprietary information, data and documents, as well as that of its members. Members of the Board of Directors, all SPFA committees and task force members, and all other SPFA member volunteers have a continuing and mandatory duty to NOT disclose and to maintain the strict confidentiality of all SPFA and SPFA member confidential and/or proprietary information, data, and documents that may be disclosed or shared in the course of their volunteer activities and association with SPFA. This ongoing duty to maintain the confidentiality of and not disclose to any third party SPFA’s proprietary and confidential information shall include the subject matter of and content of discussions which take place in the course of a Board, committee or task-force meetings except for such information as may be set forth in the approved meeting minutes. Third parties to whom disclosure is prohibited include but are not limited to any individual who is not otherwise a member of the Board of Directors or the applicable SPFA committee or task force and specifically to outside non SPFA member entities unless such disclosure has been explicitly approved by the President or Executive Director of SPFA.

This policy does not prohibit disclosures required by law.

Confidentiality involves safeguarding privileged and proprietary SPFA information. Board and committee members, as well as volunteers, are expected to exercise professionalism, sound judgment, and discretion when handling SPFA and SPFA member related information to prevent unauthorized or improper disclosures.

While open discussions among Board and committee members about SPFA’s mission and initiatives are encouraged, the following are strictly prohibited:

• Disclosing opinions expressed in meetings.
• Reporting independently on committee actions.
• Sharing any communication that has not been previously approved by the Executive Director or SPFA staff.
• Communicating information that conflicts with SPFA Board policies, procedures, or decisions or which disclosure is contrary to the best interests of the SPFA.

Violation of this policy may result in disciplinary action being taken on the part of the SPFA, including, but not limited to suspension or removal from service on the applicable committee or task force, suspension or termination of SPFA membership, including suspension or removal as an officer or director of SPFA.

Certification

I acknowledge that I have read and understand SPFA’s Statement of Confidentiality. I agree to comply in all respects with its provisions and will promptly inform the Board President, applicable committee chair or SPFA staff if I become aware of any actual or potential violation of this policy. I further acknowledge my understanding that a violation of this policy may result in disciplinary action being taken against me as described above.